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Overview of Information Sharing, Potential COPLINK Interface to NCIS LInX

Chairman Brinson refreshed the Board on the past year that the staff took to collect background information and then assess this for information sharing. The results of this extensive endeavor were that the NC Local Law Enforcement Agencies perform a very good job of Information Sharing. This was evidenced by programs such as Rambler, Police 2 Police (P2P), and Inform are being used by numerous agencies. These information sharing tools are available from the RMS Vendor and are sold as part of their suite of products. When NC grew to have two regional systems, COPLINK and LInX, the agencies that are sharing information regionally are also still using the RMS information sharing products; therefore, LInX users that use Rambler exchange information with COPLINK users that use Rambler. The opportunity that has been presented is that COPLINK and LInX interface which would allows an excess of 100 LEAs to connect which comprises approximately 45% of the population of the entire State of NC. Nationally these systems have been information sharing for years and they are still growing for example, LInX has in excess of 850 LEAs nationally and COPLINK has over 1,000. It needs to be pointed out that connecting these two regional systems does not negate using the FBIs National Data Exchange in the future. The CJIN Board has been advocating for years that vendors adopt a National Information Sharing Standard, which will allow for the sustainability of the vendors maintaining the interfaces in their suite of products. This eliminates the need for funds to be found when an upgrade negates the interface that was installed using one-time grant funds.

CJIN's Approach to this problem was to use National Standard, and to keep researching other regional systems, ensuring that solutions are sustainable, continue to address the 100 LEAs that are not automated and have no RMS at all, and evaluate policies that may expedite the automation of these systems.

Background of Charlotte Regional Information Sharing System (CRISS), i2 Coplink

Crystal Cody, Systems Analysis and Programming Manager, Computer Technology Solutions Division
Charlotte-Mecklenburg Police Department
Phone: 704-336-8076
E-mail: ccody@cmpd.org

Crystal Cody, program Manager for the Charlotte-Mecklenburg Police Department, and new CJIN Board Member. Crystal gave the Board a review of the changes in CRISS since her last presentation. Some of the key features for CRISS are expanded Link Analysis Capabilities, consolidated search tool, access to Local, Regional, and National Data Sources. Crystal also pointed out the Governance Board has participants from every agency and they all share the cost of the project through user fees, the funding formula that was used was recurring costs distributed equally, based on number of officers at each participating agency which comes to approximately $108 per officer per year. There are 57 total agencies. Crystal introduced several people who came from COPLINK i2 who were, Tim Riley, Senior VP, Bill Oliver, CTO, Corkey Jewell, Senior Account Manager, Robert Fund, Sales Support Manager and Paul Whitten, Public Safety Directory, Horry County, SC.

CRISS, i2 COPLINK Presentation

Background of NCIS Law Enforcement Information Exchange (LInX)

Tom Goodman, NCIS LInX Program Manager
Phone: 910-451-6532 (W)
E-Mail: thomas.j.goodman1@navy.mil

Mike Yanerio, Chief of Police for Jacksonville, NC and Tom Goodman from NCIS who gave the Board a presentation on NCIS LInX. Tom briefed the Board on some of the newest enhancements to the system. Tom stated that LInX is an operational project that beings a new capability to law enforcement agencies without having to acquire more people or resources and that it is not a technology project but leverages available technology to provide an operational impact and to prevent and solve crime. Tom stated that LInX is populated with law enforcement data only and is NOT an intelligence system, LInX is NOT an original system of records but a replication of many original systems of records, each law enforcement agency always owns and is responsible for its data at all times, the original agency never give up the rights to their data, LInX is populated with law enforcement data only and is NOT an intelligence system, LInX is governed by a regional Board of Governance which is comprised of each member agency's CEO, the LInX Governance Board makes the rules, policies and is responsible for the administration, operation and technical aspects of the system, there is funding for the project until 2015. Tom also stated the rule of use for LInX which are as follows: All Users must be authorized by agency head, over 18, pass a background check before use, users must read, understand and acknowledge the rules by signature before use, users must fully comply with local, North Carolina and Federal laws on access and use of law enforcement sensitive/restricted data, LInX is for official law enforcement use only, no “official law enforcement action” can be taken on what you see or read in LInX. Tom stated some of the reasons for the rules were 1) You don't “own” someone else's documents (can't use them w/o their permission), 2) You must confirm validity & obtain originals from submitting agency, 3) Agencies don't submit “all” documents, 4) Additional investigation may have been done that can provide more information for you, 5) If another agency has something you could use, you may have something they could use, 6) Expunged records. Tom also pointed out the security policy for LInX involves establishes roles & responsibilities for security overall & for each member agency which address physical security of any computer with LInX access, technical standards & security of an agency's network connections, firewalls, etc., standards for passwords, ensures only properly screened personnel have access, encryption standards for data, dissemination of data, requirement for audits and audit trails, and reporting and notification for security violations.

A motion was made to support the interface and direct the staff to work closely with both parties to ensure that it is a success in the process for Local Criminal Justice Information Sharing in NC. Additionally in order to ensure the concept, there needs to be extensive inquiries made into all associated costs for this to be a success to include any other additional sources of funding. This motion was seconded and the motion passed unanimously by the Board.

LInX Presenation

Interface COPLINK to NCIS LInX, February 23, 2012

The Board voted to support the interface between the two regional systems of COPLINK and LInX. The objective was to get a critical mass of Local Law Enforcement Agencies able to see and share incident data. This interface will combine these two systems and get a large part of the state able to share this vital data. Since our last meeting the COPLINK agencies have released a Letter of Approval for the interface that was sent to the LInX Board for NC. The next step in moving forward is to meet tomorrow, February 24, 2012 in Wilmington, NC for a meeting with the LInX General Board. Crystal Cody will be giving a presentation there for all the board members. The purpose of the meeting is approve the interface with COPLINK. This has been a project of the CJIN Board for the last several years and it is looking to be a very successful solution for information sharing in the State.

NC COPLINK Agencies - Letter of Approval

Crystal Cody provided the Board with this letter and it states that all members of the COPLINK community are in favor of connecting and sharing data with the LInX users.

COPLINK Letter